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Acrobat User Guide
Introduction to Acrobat
1. Acrobat DC tutorials
2. What's new in Acrobat DC
3. Create PDFs with Acrobat
4. Rotate, move, delete, and renumber PDF pages
5. Edit text in PDFs
6. PDF to Word – How to convert PDF to Word
7. PDF to JPG– How to convert PDF to JPG
8. Convert or export PDFs to other file formats
9. Get started with Acrobat DC
10. Navigating PDF pages
11. Workspace basics | Acrobat DC
12. System Requirements | Adobe Acrobat Pro DC, Adobe Acrobat Standard DC
13. Workspace basics | Acrobat DC 2017, Acrobat DC Classic (2015)
Workspace
1. Workspace basics | Acrobat DC
2. Workspace basics | Acrobat DC 2017, Acrobat DC Classic (2015)
3. Viewing PDFs and viewing preferences
4. Navigating PDF pages
5. Adjusting PDF views
6. Keyboard shortcuts
7. Connect your online storage accounts to access files in Acrobat
8. Grids, guides, and measurements in PDFs
9. Flash Player needed | Acrobat, Acrobat Reader
10. Display PDF in browser | Acrobat, Acrobat Reader
11. Updating Acrobat and using Adobe Digital Editions
12. Opening PDFs
13. Asian, Cyrillic, and right-to-left text in PDFs
14. Acrobat in Mac OS | Acrobat Pro
15. Access Box files in Acrobat, Acrobat Reader
16. Access Dropbox files in Acrobat, Acrobat Reader
17. Access OneDrive files in Acrobat, Acrobat Reader
18. Access SharePoint files in Acrobat, Acrobat Reader
19. Access Google Drive files in Acrobat
20. Enable thumbnail preview of PDFs in Windows Explorer
21. Document Cloud notifications
Creating PDFs
1. Create PDFs with Acrobat
2. Create PDFs with PDFMaker (Windows)
3. Print to PDF
4. Scan documents to PDF
5. Overview of PDF creation
6. Using the Adobe PDF printer
7. Converting web pages to PDF
8. PDF fonts
9. Creating PDFs with Acrobat Distiller
10. Adobe PDF conversion settings
Editing PDFs
1. Edit PDF using Acrobat DC
2. Edit text in PDFs
3. Edit images or objects in a PDF
4. Rotate, move, delete, and renumber PDF pages
5. Edit scanned PDFs
6. Enhance document photos captured using a mobile camera
7. Optimizing PDFs
8. PDF properties and metadata
9. Links and attachments in PDFs
10. PDF layers
11. Page thumbnails and bookmarks in PDFs
12. Action Wizard (Acrobat Pro)
13. PDFs converted to web pages
14. Setting up PDFs for a presentation
15. PDF articles
16. Geospatial PDFs
17. Applying actions and scripts to PDFs
18. Change the default font for adding text and fallback font for editing PDF
19. Delete PDF – How to delete pages from PDF
Scan and OCR
1. Scan documents to PDF
2. Enhance document photos captured using a mobile camera
3. Edit scanned PDFs
4. Troubleshoot scanner issues when scanning using Acrobat
Forms
1. PDF forms basics
2. Create a form from scratch in Acrobat
3. Create and distribute PDF forms
4. How to fill in PDF forms
5. PDF form field properties
6. Fill and sign PDF forms
7. Setting action buttons in PDF forms
8. Publishing interactive PDF web forms
9. PDF form field basics
10. PDF barcode form fields
11. Collect and manage PDF form data
12. About forms tracker
13. PDF forms help
14. Send PDF forms to recipients using email or an internal server
Combining files
1. Combine or merge files into single PDF
2. Rotate, move, delete, and renumber PDF pages
3. Add headers, footers, and Bates numbering to PDFs
4. Crop PDF pages
5. Add watermarks to PDFs
6. Add backgrounds to PDFs
7. Working with component files in a PDF Portfolio
8. Publish and share PDF Portfolios
9. Overview of PDF Portfolios
10. Create and customize PDF Portfolios
Sharing, reviews, and commenting
1. Share and track PDFs online
2. Mark up text with edits
3. Preparing for a PDF review
4. Starting a PDF review
5. Hosting shared reviews on SharePoint or Office 365 sites
6. Participating in a PDF review
7. Use annotation and drawing markup tools to add comments in PDFs
8. Adding a stamp to a PDF
9. Approval workflows
10. Managing comments | view, reply, print
11. Importing and exporting comments
12. Tracking and managing PDF reviews
13. Adobe Document Cloud for Outlook
Saving and exporting PDFs
1. Saving PDFs
2. PDF to Word – How to convert PDF to Word
3. PDF to JPG– How to convert PDF to JPG
4. Convert or export PDFs to other file formats
5. File format options for PDF export
6. Reusing PDF content
Security
1. Enhanced security setting for PDFs
2. Securing PDFs with passwords
3. Manage Digital IDs
4. Securing PDFs with certificates
5. Opening secured PDFs
6. Removing sensitive content from PDFs
7. Setting up security policies for PDFs
8. Choosing a security method for PDFs
9. Security warnings when a PDF opens
10. Securing PDFs with Adobe Experience Manager - Forms Server (Document Security)
11. Protected View feature for PDFs (Windows only)
12. Overview of security in Acrobat and PDFs
13. JavaScripts in PDFs as a security risk
14. Attachments as security risks in Acrobat DC and Acrobat Reader DC
15. How to allow or block links to the Internet in PDFs for all or selected websites
Electronic signatures
1. Sign PDF documents
2. Capture your signature on mobile and use it everywhere
3. Send documents for signature
4. About certificate signatures in Adobe Acrobat
5. Certificate-based signatures
6. Validating digital signatures
7. Adobe Approved Trust List
8. Manage trusted identities
Printing
1. Basic PDF printing tasks
2. Print Booklets and PDF Portfolios
3. Advanced PDF print settings
4. Print to PDF
5. Printing color PDFs (Acrobat Pro)
6. Printing PDFs in custom sizes
Accessibility, tags, and reflow
1. Create and verify PDF accessibility (Acrobat Pro)
2. Accessibility features in PDFs
3. Reading Order tool for PDFs (Acrobat Pro)
4. Reading PDFs with reflow and accessibility features
5. Edit document structure with the Content and Tags panels (Acrobat Pro)
6. Creating accessible PDFs
Searching and indexing
1. Creating PDF indexes
2. Searching PDFs
Multimedia and 3D models
1. Add audio, video, and interactive objects to PDFs
2. Adding 3D models to PDFs (Acrobat Pro)
3. Displaying 3D models in PDFs
4. Interacting with 3D models
5. Measuring 3D objects in PDFs
6. Setting 3D views in PDFs
7. Enable 3D content in PDF
8. Adding multimedia to PDFs
9. Commenting on 3D designs in PDFs
10. Playing video, audio, and multimedia formats in PDFs
11. Add comments to videos (Acrobat Pro)
Print production tools (Acrobat Pro)
1. Print production tools overview (Acrobat Pro)
2. Printer marks and hairlines (Acrobat Pro)
3. Previewing output (Acrobat Pro)
4. Transparency flattening (Acrobat Pro)
5. Color conversion and ink management (Acrobat Pro)
6. Trapping color (Acrobat Pro)
Preflight (Acrobat Pro)
1. PDF/X-, PDF/A-, and PDF/E-compliant files (Acrobat Pro)
2. Preflight profiles (Acrobat Pro)
3. Advanced preflight inspections (Acrobat Pro)
4. Preflight reports (Acrobat Pro)
5. Viewing preflight results, objects, and resources (Acrobat Pro)
6. Output intents in PDFs (Acrobat Pro)
7. Correcting problem areas with the Preflight tool (Acrobat Pro)
8. Automating document analysis with droplets or preflight actions (Acrobat Pro)
9. Analyzing documents with the Preflight tool (Acrobat Pro)
10. Additional checks in the Preflight tool (Acrobat Pro)
11. Preflight libraries (Acrobat Pro)
12. Preflight variables (Acrobat Pro)
Color management
1. Keeping colors consistent
2. Color settings
3. Color-managing documents
4. Working with color profiles
5. Understanding color management

Workspace overview

Adobe Acrobat user interface has three views - Home, Tools, and Document.

Further, the Document view can have one of the two interfaces - Single Document Interface (view one document at a time) or Multiple Document Interface (tabbed interface for multiple PDFs viewing).

Home

This is the gateway or the landing page when you don't have a PDF opened in Acrobat.

Tools

This is the go to place to discover the tools that's available in Acrobat. All Acrobat tools are shown in this view.

Document

This is the default view whenever a document is opened in Acrobat. When you open multiple documents, each document opens as a tab in the same application window.

Home view

This is the gateway or the landing page when you don't have a PDF opened in Acrobat. The Home view gives you quick access to your recent files, shared files, frequently used tools, to-do tasks, and storage accounts.

Unified Home view

A. Recent filesB. Starred cardsC. Getting started cardsD. Search filesE. NotificationsF. Context PaneG. Shared files by you and othersH. Agreements shared for signature

It is a unified list of files shared with you or shared by you for viewing, reviewing, or signatures in addition to the files opened for viewing from your computer, Document Cloud storage, or third-party storage like OneDrive, Dropbox, Box, SharePoint, and Google Drive. The files are labelled as Shared By You, Unshared or Shared By Others based on the action taken on the file. The comment icon () next to a shared file's name indicates that it's a review file. If there's no comment icon () next to a shared file, then the file has been shared for viewing only.

For a selected file, a details panel appears on the right showing a thumbnail preview of the file and a list of frequently used tools. The Remove from Recent option in the panel allows you to selectively remove files from the Recent files list. When you sign-out from Acrobat DC, the recent files list is cleared.

In Acrobat Reader mobile app, sign agreements that you have sent for signature don't appear in the Recent files list. However, you can see the notifications and To Do cards for those sign agreements which are pending for you to complete.

Displays your starred files as cards for easy access. To view all your starred files, click the Starred tab in the left pane. When you star a file, you mark it as important to access them later across devices. The starred files are copied to Document Cloud. To hide the starred file cards from Acrobat Home, choose Edit > Preferences. In the General tab, deselect the option Show Starred Files In Recent Tab.

For more information, see Star your important files and access them across devices.

This section lists the commonly used tools in Acrobat like Create PDF, Organize Pages, Combine Files and more. It also provides an option to set Acrobat as the default application for PDFs. To hide quick tools, from the options menu (), select Collapse All.

The unified Search box at the top-center lets you search all your recent files, Document Cloud files, and the files shared by you, or shared by others.

Search files

The notification bell notifies you for any status change on the shared documents. It displays notifications about all the incoming and outgoing requests for documents shared for viewing, reviewing, and signing.

For more information, see Document Cloud notifications.

It helps you take actions on files across all Home view tabs with context-sensitive menus. When you select a file, a details panel appears on the right showing a thumbnail preview of the file and a list of frequently used tools. Select any tool to perform the desired action on the file.

In the Shared section, you can track and manage your shared files. All the shared files are grouped based on workstream for ease of access. The files shared by you are listed in Shared By You, and the files shared with you by others are listed in Shared By Others. The available options are displayed in the right pane when you choose a file.

For more information on shared files for viewing, review, or signature, see:

Share and track PDFs online
Tracking and managing PDF reviews

It is a unified list of agreements shared with you or shared by you for signature. You can track which agreements are out for signature, signed, or waiting for your signature.

Storage lists offline and online places from where you can access your files. Apart from your local computer, you can access files:

Stored securely in Adobe Document Cloud using the Document Cloud link in the left pane.
From your online accounts, such as Box, Dropbox, Google Drive, OneDrive, and Microsoft SharePoint. You can add the accounts using the Add Account link in the left pane. For more information, see Working with online accounts.

This is the go-to place to navigate and discover tools available in Acrobat or Reader. All the tools are listed by categories. When you choose a tool, the tool-specific commands or toolbar appears in the document view if a file is opened.

You can also open some tools even without opening a document. If the tool requires a document to be open, choosing a tool prompts you to select a document.

Tools center in Acrobat — Tools center lists all tools by categories. Shortcuts of tools appear in the right pane.

To add a shortcut of a tool in the right pane, click the Add button below the tool name.

Add to the right pane

Alternatively, to add the tool, drag the tool to the right pane.

To remove the shortcut of a tool from the right pane, click the Down Arrow button next to Open below the tool name, and then choose Remove Shortcut.

Remove shortcut from the right pane

Alternatively, to remove the shortcut, click the cross button for the shortcut in the right pane.

Combine files shortcut

Document view

By default, you see tabbed interface for multiple PDFs viewing. When you open multiple PDFs, each PDF opens as a tab in the same application window. You can switch among the tabs from the top – tab name shows the name of the file opened in the tab. A previous button and a next button are displayed towards right to navigate through document tabs when the number of documents are high and don't fit the document view.

The menu bar and the toolbar are visible at the top of the work area. The work area for the stand-alone application includes a document pane in the middle, a navigation pane on the left, and tools or task pane on the right side. The document pane displays PDFs. The navigation pane on the left side helps you browse through the PDF and perform other options on PDF files. Toolbars near the top of the window provide other controls that you can use to work with PDFs.

Tabbed document view for multiple PDFs viewing

If you want to switch off the tabbed view and go back to the single document view, go to Edit > Preferences > General, and then clear the check box for the preference - Open documents as new tabs in the same window (requires relaunch). Restart Acrobat.

Display themes in Acrobat DC

You can change the overall look and feel of Acrobat by setting the display themes. To choose the theme, go to View > Display Theme, and then select one of the themes below:

System Theme - When you choose System Theme, Acrobat changes the UI as per the OS theme. If the OS theme is changed while Acrobat is running, then Acrobat's theme also gets updated.
Light Gray - The default theme that Acrobat uses is Light Gray. All the UI elements and the document background appears light gray.
Dark Gray - Setting the theme to Dark Gray improves visual ergonomics by reducing eye strain, and facilitate screen use in dark environments – all while conserving battery power. The dark theme is now extended to include the top menu, on-page contextual menu, scroll bar and the comments pane.

Display themes

Menus and context menus

Ordinarily, it's a good idea to keep the Acrobat menus visible so that they are available as you work. It is possible to hide them, using the View > Show/Hide > Menu Bar command. However, the only way to display and use them again is by pressing F9 (Windows) or Shift+Command+M (Mac OS).

Unlike the menus that appear at the top of your screen, context-sensitive menus display commands related to the active tool or selection. You can use context menus as a quick way to choose commonly used commands. For example, when you right-click the toolbar area, that context menu displays the same commands as the View > Show/Hide > Toolbar Items menu.

Position the pointer over the document, object, or panel.

Click the right mouse button.

(Mac OS) If you don't have a two-button mouse, you can display a context menu by pressing the Control key as you click with the mouse.

Initially, you may not see various tools in the toolbar. You can add tools to the toolbar for easy access.

To add tools in the toolbar, right-click an empty space in the toolbar and choose the tools that you want to appear in the toolbar.

Choose the tools you want to appear

You can add tools you use frequently from the Tools to the Quick Tools toolbar.

Right-click an empty space in the toolbar and choose Customize Quick Tools.

In the Customize Quick Tools dialog box, do any of the following:

To add a tool, select it in the left pane and click the Up Arrow icon.
To remove a tool, select its icon and click the Delete icon.
To change a tool's position in the toolbar, select its icon and click either or .
To add a vertical line to separate groups of tools in the toolbar, click .

Drag and drop the quick tools cluster to adjust its position in the toolbar. Hover the mouse over the tools cluster to display the drag (four-way) arrow. Then click and drag to reposition the quick tools cluster towards the left of the toolbar. The position of the quick tools cluster is retained across sessions.

Hover over the quick tools cluster to display the drag arrow — Quick tools cluster on the right of the quick toolbar

Quick tools cluster dragged to the left of the quick toolbar

You can add tools to the Common Tools toolbar.

Right-click an empty space in the toolbar.

Select a tool from the menu.

To remove a tool from the toolbar, right-click the tool and deselect it from the menu.

When your work does not involve using the tools in a toolbar, you can close the toolbar to tidy up the work area. If several PDFs are open, you can customize the toolbars for each PDF independently. The different customized states persist as you switch between PDFs.

To hide all toolbars, choose View > Show/Hide > Toolbar Items > Hide Toolbars.
To return toolbars to their default configuration, choose View > Show/Hide > Toolbar Items > Reset Toolbars .

If you have hidden all the toolbars, you can show them again by pressing F8.

By default, the Select tool is active when Acrobat opens, because it is the most versatile tool.

Select a tool in a toolbar.
Choose View > Show/Hide > Toolbar Items > [toolbar name] > [tool].

You can assemble your own customized collection of Acrobat features, then save it and share with others. It allows you to quickly access the tools and commands you use the most.

Choose Tools > Create Custom Tool.

To customize the Toolbar, do any of the following:

To add a tool to the toolbar, click the panel on the left, select the tool, and click the Add To Toolbar icon.
To remove a tool from the toolbar set, select its icon, and click the Delete icon.
To change a tool's position in the toolbar, select its icon, and click either the move left or move right icon.
To add a vertical line to separate groups of tools in the toolbar, click the Add Vertical Line icon.

A. Arrange or delete tools in the Tool's ToolbarB. Add custom panels, instructions, or divider line between toolsC. Rename, arrange, or delete toolsD. Add to Tool's Toolbar above or Custom Tools set on the right

To customize tools in the Custom set, do any of the following:

To add a tool in the Custom set, click the panel on the left, and then click the Add To Custom set icon.
To create your own panel, click the Add Section icon on the right. Give the panel a name, and click Save.
To add a tool to a panel, select the panel on the right, select the tool on the left, and click the Add To Custom set icon.
To remove a tool from the set, select its icon and click the Delete icon.
To change the position of a tool, select it on the right, and click the Up or Down Arrow icons.
To add a horizontal line to separate groups of tools, click the Add Divider icon.
To edit instructions or section name, select it, and click the Edit icon.

When your tool set is complete, click Save, type its name, and click Save again.

The created custom tool is added to the Tools center. To open the tool, choose Tools > [custom tool name].

You can edit, rename, copy, delete, rearrange, or share tool sets. You can specify the order the tool sets appear in the Customize menu by moving them up or down in the list. You can share tool sets with your workgroup using the Import and Export options.

Choose Tools > [custom tool name] > click the Down Arrow button and then choose an appropriate option.

Navigation pane

The navigation pane is an area of the workspace that can display different navigation panels. Various functional tools can appear in the navigation pane. For example, the Page Thumbnails panel contains thumbnail images of each page; clicking a thumbnail opens that page in the document.

When you open a PDF, the navigation pane is closed by default. Buttons along the left side of the work area provide easy access to various panels, such as the Page Thumbnails button and the Bookmarks panel button . When Acrobat is open but empty (no PDF is open), the navigation pane is unavailable.

To open the navigation pane, do one of the following:

Click any panel button on the left side of the work area to open that panel.
Choose View > Show/Hide > Navigation Panes > Show Navigation Pane.

To close the navigation pane, do one of the following:

Click the button for the currently open panel in the navigation pane.
Choose View > Show/Hide > Navigation Panes > Hide Navigation Pane.

The creator of the PDF can control the contents of some navigation panels and may make them empty.

Change the display area for navigation panels

All navigation panels, such as Bookmarks, appear in a column on the left side of the work area.

To change the width of the navigation pane, drag its right border.
To view a different panel, on the left side of the navigation pane, select the button for the panel

Options in a navigation panel

All navigation panels have an options menu in the upper-left corner. The commands available in these menus vary.

Some panels also contain other buttons that affect the items in the panel. Again, these buttons vary among the different panels, and some panels have none.

Set preferences

Many program settings are specified in the Preferences dialog box, including settings for display, tools, conversion, signatures, and performance. Once you set preferences, they remain in effect until you change them.

Choose Edit > Preferences (Windows) or Acrobat / Adobe Acrobat Reader > Preferences (Mac OS).

Under Categories, select the type of preference you want to change.

Restore (re-create) preferences

Restore the Acrobat Preferences folder (Windows)

Restore the Acrobat Preferences folder to eliminate problems that damaged preferences cause. Most preference problems are caused by these file-based preferences, although most Acrobat preferences are stored within the registry.

This solution removes custom settings for Collaboration, JavaScripts, Security, Stamps, Color Management, Auto Fill, Web Capture, and Updater.

In Windows Explorer, go to the Preferences folder:

(Windows 10, 8, or 7) C:\Users\[username]\AppData\Roaming\Adobe\Acrobat\[version]

In Windows 10 or 8, if you cannot see the AppData folder, click the View menu on the ribbon in Windows Explorer and select the Hidden items check box under Show/Hide.

Move the Preferences folder to another location (for example, C:\Temp).

If the problem recurs after you restore the Acrobat Preferences folder, then the problem isn't related to the Preferences folder. To restore custom settings, drag the folder you moved in step 2 back to its original location. Then click Yes To All to replace the new Preferences folder.

Restore the Acrobat preferences files (Mac OS)

Restore the Acrobat preferences files to eliminate problems caused by a damaged preferences file.

Re-creating the Acrobat preferences files restores settings to their defaults.

Drag the following files from the Users/[Username]/Library/Preferences folder to the Desktop:

Acrobat WebCapture Cookies
com.adobe.Acrobat.Pro.plist or com.adobe.Acrobat.Pro_x86_9.0.plist
Acrobat Distiller Prefs and com.adobe.Acrobat.Pro.plist (if you are troubleshooting an issue with Distiller)
The Acrobat folder, which contains preferences for forms (MRUFormsList), collaboration (OfflineDocs), and color settings (AcrobatColor Settings.csf)

If the problem recurs after you restore the Acrobat preferences files, then the problem isn't related to preferences files. To restore custom settings, drag the files you moved in step 2 back to their original location. Then click OK to the alert "A newer item named '[filename]' already exists in this location. Do you want to replace it with the older one you're moving?"